General PCard

Requirements for applying for a New Procurement Card

  1. Employee will need to be .75 minimum FTE .
  2. Complete the Procurement Card Procedures for Cardholders training conducted by Center for Learning and Professional Development. This can be completed face-to-face or via an online version.  Registration is available at trainingcentral.nmsu.edu.
  3. Complete and submit a Procurement Card Application
  4. Complete the trainings conducted by FSA-RMR office which are:

Upon successful completion of these requirements, the PCard administration office will request a procurement card in your name.  You will also receive a separate email with new information on how to log in to the PCard System to access your account.

Reconciler

Requirements for becoming a PCard reconciler

  1. Complete the Procurement Card Procedures for Cardholders training conducted by Center for Learning and Professional Development. This can be completed face-to-face or via an online version.  Registration is available at trainingcentral.nmsu.edu.
  2. Complete the trainings conducted by FSA-RMR office which are:

Upon successful completion of these requirements, the PCard Administration office provides you will login information on how to log in to the PCard System to access your reconciler account.

Approver

Requirements for becoming a PCard Approver

  1. Complete the Procurement Card Procedures for Approver training conducted by Center for Learning and Professional Development. This can be completed face-to-face or via an online version.  Registration is available at trainingcentral.nmsu.edu.
  2. Optional complete the trainings conducted by FSA-RMR office which are:

Upon successful completion of these requirements, the PCard Administration office provides you will login information on how to log in to the PCard System to access your approver account.

Reconciler  or Approver Changes

In order to request changes to an existing PCard such as reconciler or approver changes a complete Procurement Card Reconciler/Approver will need to be submitted.

Pick Up of New Card

The new cards take 7-10 business days to arrive to our office. Once your PCard has arrived the cardholder will be notified via email to come and pick up your new card.  We are located at Hadley Hall room 10. The card will only be released to cardholder with a picture id at the time of pickup. No exceptions.

Out of town cardholders needing to pick up a new card, contact us to make other arrangements.

Card Activation

Inside the envelope your new PCard came in you will find a toll free number to call and activate your PCard.  The issuing bank will ask you for a unique identification number this number will be the last four number of your Aggie identification number.

Maintenance

In order to request changes to an existing PCard such as index, name changes, contact information, or to replace a damaged card. A Procurement Card Maintenance Form will need to be completed with the request.

Cancellations

Upon departmental transfer and/or termination of employment the procurement card will need to be returned to Procurement Card Administration. A completed Procurement Card Maintenance Form will need to accompany the request.